Kawashaway
Community Circle Notes
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Hinckley
Circle
Tobie's Restaurant
Circle
Date March 7, 2003
Present: Teddy Bear, Braeburn Blue, Randy, Xeno, Stuart, Tanya, Waterlily,
Two Bears, White Ash, Bearberry, Plucky, Miracle, H, TwoTurtles,
Will, Beebalm, Rocky, Poilu, Gary, Pollen, and Oni
[This was
a handout at the Hinckley Circle ~ it is a rough draft effort to name
specific responsibilities needing coverage to keep things functioning
smoothly]
BOD (Board
of Directors)
Possible breakdown
of tasks.
1. Call schedule
and facilitate KASA business meetings.
2. Secretary,
take notes at meetings, refine meeting notes and
type up minutes for distribution.
Keep a file with meeting notes.
3. Keeper
of the lists. Data base of members, and way those
members wish to be notified of happenings.
Send minutes out to interested faeries.
4. Treasurer,
Keep financial records, issue reports, pay bills as
directed by Board of Directors.
5. E Coordinator,
Web site, E discussions Moderator
6. Co coordinates Maintenance items at KASA,
7. Co coordinates Maintenance items at KASA,
8. Archivist
/ herstorian
9. Contact
person for outside groups who want to visit KASA,
see to land and time being good for particular groups needs.
11. Wood supply
coordinator
12. Go between
BOD and Urban Faes (Twin Cities Faeries)
Note: Where
words can be attributed to a specific person they are. Each paragraph
is a separate voice.
H
opened the circle with a proposed agenda saying that:
This circle
was called because a feeling that there was a need for new blood, a need
to move forward, and bring folks together.
H
passed out a list of tasks for the governance of Kawashaway (see last
page of these notes). He suggested that Kawashaway bylaws need to be adhered
to but now aren't: e.g. committed stewards, minutes of meetings, regular
meetings.
Braeburn asked
for some clarification about why the word "crisis" is being
used to describe the current situation. H responded saying that
he wasn't sure that was the right word, but said the situation is not
good. He said that there's a disconnect between the discussions at last
summer's Great Circle and all the great things we want to do. The reality,
he said, is that few people show up to the meetings to take care of the
nitty-gritty. One of the conversations that was planned for the February
Great Circle (which didn't happen) was whether Kawashaway Sanctuary -
the organization - should be focused on maintaining the land itself or
on building the wider Northwoods faerie community (including the maintenance
of Kawashaway).
Is tonight
about governance? or about being in community together? What do we want
to focus on tonight - seems unclear.
Governance
vs. the "3 of us doing it"
Rocky: One
of the big disconnects for me is that I don't know the vision of the community
for the sanctuary. We are often asked to make decisions without all the
information we need, the input from all in the community. So
.what
is the vision? For the current level of participation? What do we want
the sanctuary to be for?
Maybe there
could be a better plan of action of what we want the sanctuary to be for.
The past goals have been accomplished - the sanctuary exists and is paid
for, etc. Yet what is missing is a group vision.
Beebalm: Clearly
the by-laws are about the land and the community.
Will: I disagree
with that. I don't think the by-laws address development of the wider
community. This is an unresolved issue: whether or not Kawashaway is responsible
for Northwoods Radical Fae events. I came tonight because I want to be
a part of keeping Kawashaway together, but not necessarily to organize
Northwood faerie events in the city. However, if there is a group that
wants to do both (Kawashaway and community events) that is great, but
I don't want to be committed to both.
Land vs. community
- Is it the job of the stewards to maintain the community events? Building
community away from land is important.
Is there a
way for the governance that we envision to be able to do both - for example,
I don't see a place for me "just managing the land", however,
I do see myself contributing to "Urban Phase" - community building
outside of the Kawashaway governance.
Will: I would
like to see decentralization, not centralization.
It sounds
like maybe we need a transitional group - getting the feedback, pulling
together and deciding the roles of the board of directors.
The bylaws
say that if you show up to a meeting, you are the board. The stewards
have power of veto, but otherwise those attending a meeting can make decisions.
So
what is the purpose of having a transitional group if it is to
just create a new group, when no one comes to meetings now. The way stuff
happens, is you come into a circle - there seems to be no commitment to
coming together in circle.
What are we
doing here?
Setting a
solid agenda.
Tonight the
size of the group indicates that we should be making decisions.
There aren't
any certain decisions that need to be made tonight - rather, what is needed
is a discussion of a group vision. We have been doing things by default,
but this isn't what people want.
Back to the
issue of governance of the land and creating/governing community.
Maybe we need to decide or discuss the options for governance.
It seems that
what we need is that we need people to make a commitment to the group
- either as stewards, or to the organizational structure.
The governance
group should focus on the land as well as the events in town, community.
What is the
reason more don't commit to being a steward?
A great misunderstanding
of being a steward - there isn't a great list of requirements - just showing
up to one meeting a year. The only thing that is different of being a
steward is veto power - to block a decision.
Beebalm: I
suggest that stewardship not be about having responsibility but being
responsive to community.
Will: The
critical question isn't what's been expected of a steward, but rather
what do we want stewardship or governance to be.
Communication
is one of the big issues to iron out.
Stuart: I'm
a steward.
Rocky: We
need to know who is in the group, so that when a decision must be made,
we know who to call. Another element is how do we train ourselves to respond
to meeting calls. I would like us to get in the habit of RSVPing, and
letting each other know what we think, like
should we make a decision,
etc.
I've heard
that there are concerns about liability. Could someone explain this?
Answer: If
someone sued the Sanctuary our first line of defense would be our insurance
policy (up to a million dollars). After that they could go after the assets
of the organization (our money, the land itself). After that they could
go after the individual board members. Individual BOD members are indemnified
from personal responsibility if they have been making careful decisions.
But if we are not in compliance with our own by-laws then we'd probably
be held liable. We've investigated directors' insurance.
The talisman was passed around so that each person could say if they are
steward, and what their concerns or interests are.
H
(y): I'm a steward, will continue to be steward.
Rocky (y):
I'm a steward, will continue to be steward.
Teddy Bear
(y): I want to be a steward.
Braeburn (y):
I'm a steward.
Randy: I appreciate
the meeting being here in Hinckley, I'm committed to the land, anyway,
I suggest that there be a return to what was done in the early days: as
many steward meetings as possible were held on the land. The land tells
us what to do. I would love to see that happen again. I'm not ready to
be a steward, but am committed to the land.
Will (y?):
I want to be a steward. Like Teddy, I notice that, Like Teddy, I said
I want to be one. My hesitation is that I still need to know some things
before I can say I'm in. Like I said before, I'm more drawn to being in
an organization that is focused on the land, not on community in the city
(a personal choice). Also, I want to be part of a group that explores
ways of being in community, an active group that figures things out. I'm
not invested in one particular way of doing it, but our process must be
intentional.
Xeno (y):
I'll be a steward as long as I don't have to do anything. I've thought
of myself as a friend of steward, so I might as well be a steward - so
I'll go for it.
Gary: I'm
going to claim newcomer status.
Stuart (y):
I'm a steward - I want to be involved in the call, I want to help do more
cooking at the gathering. The process of being a steward overwhelms me,
but if it is task oriented, I'm good at that. I can make meetings, I can
help with the gathering and make decisions about the land.
Beebalm (y):
I'm a steward and will remain a steward until I'm no longer physically
possible (moving to Europe later this summer). I'm open to a loving community
- get to be completely congruent. I want to be steward of a place that
is that for everybody. That is the most important thing for me.
Pollen (y):
I'm a steward. In getting ready for the meeting, I had to deal with baggage
of understanding the word steward. I'm not interested in making decisions
about the land. I'm interested in listening to what the land has to say.
I'm interested in helping the community plug into what the land has to
say. I'm not interested in participating in Urban Phase. Getting back
to communication - I have issues of attending meetings, plugging into
email, etc. but regardless
Tanya: I want
to but right now I can't. I'm helping another group get off the ground,
Mike is dying, caregiving 3 days a week.
Waterlily
(y): I have secretly been keeping track of the number of people committing:
I've lost count, which is a good sign. But I want to nominate myself,
I have the time, the energy, the mouth to help out, to circle, anything
that is needed. I'm in.
Two Bears
(y): Oh all right. I fully intend to continue doing all the work that
I've been doing - that makes me a steward. I don't know how I cannot commit
to being part of the land. How could I not? How could I not have a commitment
to the community? But I'm interested in gatherings, making sure we have
gatherings. Make sure that the call gets out, put together, that registration
happens, money gets collected.
Oni (y): I'm
a duck. (If it quacks like a duck
.)
White Ash
(?): I came to Rad Faes to be with people - specifically queer men aware
of their emotions and spirituality. I did not come to Faes to do the drag
thing, I don't know what happened, I was jealous. But I have to say that
I adore Kawashaway, and that it is important to me. Yet I'm over tenting
and listening about chopping wood at a meeting - that is not a good use
of my time for contributing to this community - and am not focused on
Kawashaway - I don't think I'm a steward. I'm looking at H's
list. In part, but not exclusively, it is a numbers game - the responsibility
is among too few people. From what H has laid out, I'm already
doing #5 - and #12 speaks to me - so the rub for me is that "steward"
is still being identified exclusively with Kawashaway. So if it really
is a number's game, there is more power in us being unified rather than
separate. We could help the numbers by being clear to newcomers, especially
those who don't come to the land and / or a gathering, of how to "join",
participate, be a "steward" (or whatever we end up calling it)
and get involved - that is all kind of mysterious right now - let's put
it all on the website and make it clear to everyone, including ourselves.
I want to be acknowledged for what I do. I want to be more a part of Urban
Phaz. It is about people. I'm noticing people calling themselves Stewards
here, AND most importantly, I want to see more people committing to the
specific tasks on the list - and from there, let's let it grow into other
areas, including Urban Phase. I'm a stew-. I'm halfway there.
Bearberry
(y): For me the fae experience has been a lot about the land. Being the
extreme introvert I am, I like to wander off. So if I can serve the land,
I'd be honored to be a steward.
Plucky: The
benefit of going at the end, is that it is like #12 or #13. Aside from
the fact that it needs to be changed to sissies
So, ummm, I am not
going to be a steward, I haven't gotten to the point where these types
of meetings don't drive me nuts. I don't want to be in part of those meetings.
Miracle (?):
I could tell you that I would like black velvet on my toilet seat, but
I know I'd get vetoed. I'd like to be the "-ard" to WA's "stew-".
I really agree with WA on the issues. Don't invite me to the meetings
about dock building and wood cutting. But I see being a part of it in
the Cities, generating events in the city to feed stewardship of the land.
But I've also been a Board of 22 where only 2 do the work. I consider
myself an "-ard".
TwoTurtles
(y): Commit to being in Minnesota, and being a steward. Commit to being
part of the communication process - bridging the gap between email and
those not on email.
Poilu: I can't
commit right now to being a steward. But I do like the name steward, vs.
BOD. It connects to taking care, being in stewardship with the land, community.
If there could be committees, that would help me be a better contributor.
Rocky: If there could be a better agenda, then there could be better RSVP's.
Then all could decide if they are called to a particular issue, agenda
The group
agreed to have a booth at Pride. Miracle will take the lead.
The following
people agreed to work via e-mail to come up with an agenda for the next
circle: Two Turtles, Braeburn, H, Xeno, WA, and Will.
The next meeting
was set for Saturday 5 April, at noon. It will be in Duluth. Will will
find a place to hold it.
Initial ideas
about the agenda:
¢ tasks (further discussion of them, what they are, fleshing them
out)
¢ mission: just the land or the wider community AND the land
¢ governance specifics
¢ gathering specifics
¢ vision for Kawashaway (the land)
Will and White
Ash volunteered to co-facilitate the next circle.
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